Notice of Special Education Records Destruction

Fleming County Schools

In accordance  with the state and federal regulations implementing the Individuals with Disabilities Education Act (IDEA), this is to inform you of our intent to destroy personally identifiable information related to special education services maintained in Fleming County School special education records.


If you wish to maintain this information for your personal records, you need to notify us upon receipt of this notice; otherwise, the information will be destroyed after the week of July 13, 2017.  Please be advised that the records may be needed by the student or the parent(s) for social security benefits or other purposes.


Records to be destroyed are as follows:

Individualize Education Programs (IEPs)

Evaluation Reports

Test Protocols Notifications of Meetings

Notices of Action

Review of Existing Data Summaries

All other personally identifiable information within the Special Education file


The reason for destruction of the above listed items is because they are no longer needed to provide educational services as it has been more than three (3) years since this individual has received special education services at Fleming County.


*The district may maintain a permanent record, without time limitation, of a student's name, address and phone number, his/her grades, attendance record, classes attended, grade level completed, and year completed.


The school is required to maintain records for a minimum of three (3) years from the date the child no longer received special education and related services.


Copies of records are offered to graduating students and will be maintained for three (3)



You may contact the records office at Fleming County at 606-845-5851 or the address above for more information.



Melissa James, Special Education Coordinator

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Ewing Elementary
5651 Elizaville Rd.
Ewing, KY 41039